Admissions and Fees Policy

Gosforth Park Out of School Club is registered with Ofsted; our registration number is 319186. We provide care for 110 children after school, 78 children before school and 50 children throughout the school holidays between the ages of 3 and 13, primarily serving the children of Gosforth Park First School, Broadway East First School, St Oswalds RC Primary School and Gosforth East Middle School during term time. We take children from any schools during the holidays.

When all places have been filled a waiting list will be established, with the following order of priority:

Priority group 1: Siblings of children already attending the club

Priority Group 2: Those requiring a full time place

Priority Group 3: Those requiring a part time place

 

Within each group, Gosforth Park First School children will get first priority and children from the other schools will be allocated places on a first come first served basis.

 

Registration

When an enquiry regarding places is made, parents or carers will be given:

 

  • Information regarding availability of places
  • Referral to the website where essential policies and all important information can be viewed. For those without internet access we will supply this in hard copy.
  • Details of how to complete an online registration form

 

If a place is available, the parents and child will be invited to visit the club for an induction. The child will be able to attend the Club as soon as the completed forms are received.

If no places are available the parent will be informed and the child’s name added to the waiting list. As soon as suitable places become available parents will be informed.

 

Booking procedure

Parents must complete the necessary online registration form, before their children can attend the club.

·       Permanent place:

Once booked, if a child does not attend for any reason, parents will still be charged for this place. If parents wish to cancel the place altogether, four week’s notice in writing is required.

·       Temporary booking:

We will accept temporary or occasional bookings as long as there are places available. If a temporary place has been booked and is no longer required, the club must be given 48 hours notice. If notice is not given, the place will still be charged for.

 

Fee structure

Fees are charged at a sessional rate depending on the school attended and the finish time. During the holidays fees are charged on a half daily basis and depend on the activities on offer. These are published on our website.

The Club recognises that childcare can be costly, so we encourage eligible parents or carers to claim the childcare element of the Working Tax Credit. We are also registered to accept all childcare vouchers.

TERMTIME

  • Fees are calculated over the whole academic year and divided in to equal monthly payments which are due at the beginning of each month. If a child leaves or starts mid year the necessary adjustments are made.
  • Fees can be paid by direct debit, electronic bank transfer or voucher.
  • There is a charge of £5 for every 15 minutes for late collection after 5pm, £10 after 6pm, which is to be paid immediately.
  • We offer a 10% discount for siblings during term time for regular bookings only.

 

HOLIDAY

 

  • Holiday places are booked on a first come first served basis. Half day bookings are taken. There is no minimum number of sessions that can be booked per week and each week does not have to be the same.
  • Fees can be paid by direct debit, electronic bank transfer or voucher.
  • There is a charge of £10 for late collections after 6pm, which is to be paid immediately.

 

 

 

 

 

Payment of fees

Fees are reviewed annually. The Club will consider requests for variation to payment terms on an individual basis. Anyone making these requests should contact the directors at the earliest opportunity. Any queries regarding fees should be directed to the admin team.

If fees are not paid, the Club will write to the parent or carer, requesting payment. If the parents or carers are having difficulty making the payment on time we request that they contact us as soon as possible to discuss this.

Where there is no explanation for repeated late payment, the admin team will contact the parents or carers to discuss payment options. The admin team may issue a formal warning to the parent or carer informing them that continued late payment will result in their child’s place at the Club being withdrawn.

 

There is a charge of £20 admin fee for persistent late payments ie for three or more months. There is also 8% interest charged for any fees more than 30 days late.

If the fees remain unpaid after all the above options have been explored, the Club may have to cancel the child’s place. In this case the Club reserves the right to pursue the parent for outstanding fees.